Affidavit for Name Change in Property Documents| Format & Guide 2026
Complete guide to affidavit for name change in property in India. What it is, why you need it, and 4 ready-to-use formats for property, marriage, correction, and Karnataka-specific rules.
Quick Summary (TL; DR)
An affidavit for name change is a sworn legal declaration stating that a person known by one name is the same individual as a person referred to by a different name in documents , confirming both names belong to the same person.
In property transactions, a name change affidavit is required when the owner’s name in the sale deed, Khata, or e-Khata does not exactly match their Aadhaar, PAN, or current legal name.
Common situations: name changed after marriage, spelling variation between documents, initials expanded/repositioned, or a small clerical error in a registered document.
The affidavit is executed on non-judicial stamp paper (typically Rs 100 to Rs 200), sworn before a Notary Public or First Class Magistrate, and submitted to the relevant authority along with supporting documents.
Your sale deed says ‘Priya Suresh’. Your Aadhaar says ‘Priya S’. Your bank says ‘S. Priya’. BBMP refuses to transfer the Khata because the names don’t match. The Sub-Registrar won’t register the sale without identity confirmation.
Or you got married. Your name changed from ‘Meena Ramesh’ to ‘Meena Rajan’. Your property records still show the old name. The bank needs to know that both names refer to the same person.
A name change affidavit is the bridge between who you were in an old document and who you are in a new one. Without it, a simple name variation blocks property transfers, Khata corrections, and bank transactions.
This guide explains what a name change affidavit is, when you need it for property, what it must contain, the complete step-by-step process to get one in Karnataka, and four ready-to-use formats for different situations.
What Is an Affidavit for Name Change?
An affidavit for name change, also called a name change affidavit, affidavit of name change, or affidavit for change of name, is a sworn legal declaration made before a Notary Public or First Class Magistrate, in which a person states on oath that:
Their former name and their current name (or two variations of their name) refer to the same individual
They are the same person in both sets of documents
The name variation is due to a specified reason (marriage, spelling correction, error, etc.)
An affidavit is not a court order. It is a voluntary sworn statement. Its legal effect is that it creates a record of the person’s declaration, which can be submitted to government authorities, banks, and courts as evidence bridging two different name versions.
Legal basis: Affidavits are governed by the Oaths Act, 1969. They can be sworn before Notary Publics (under the Notaries Act, 1952), First Class Magistrates, or other competent authorities. An affidavit sworn before these officers is admissible as evidence in courts and government offices.
Why Is a Name Change Affidavit Required in Property Transactions?
Property records in India , sale deeds, Khata certificates, Encumbrance Certificates, revenue records , are strict about names. Any variation between the name in a property document and the name in an identity document (Aadhaar, PAN) triggers a verification requirement.
Situation | Where Name Mismatch Appears | Why Affidavit Is Needed |
Name changed after marriage | Sale deed shows maiden name; Aadhaar shows married name | BBMP Khata transfer, e-Khata, bank loan: all need both names linked |
Spelling variation in property record | Old Khata: ‘Sanjaya’; Aadhaar: ‘Sanjay’ | e-Khata Aadhaar e-KYC fails; ARO correction needs supporting declaration |
Initial position difference | Sale deed: ‘K. Ramesh’; Aadhaar: ‘Ramesh K.’ | BBMP, bank, and Sub-Registrar see these as different people |
Name correction after error | Registered deed has wrong spelling not yet corrected | While rectification deed is being processed, affidavit serves as interim proof |
Legal name changeLegal name change | Government-notified name change via gazette | All property records must be updated; affidavit bridges old and new name |
Regional script transliteration | Kannada name transliterated differently in different documents | Property tax, Khata, and Aadhaar may all show different English spellings |
Father’s name/surname change | Property in the old surname; Aadhaar in the new surname after adoption, etc. | Legal declaration needed to link the two names |
How to Get a Name Change Affidavit in Karnataka: Step-by-Step
Step 1: Identify the Specific Name Variation
Before drafting anything, note exactly what each document shows:
Write down the name as it appears in the sale deed or property record
Write down the name as it appears on the Aadhaar card
Write down the name as it appears on the PAN card
Identify the reason for the variation: marriage, spelling error, initial rearrangement, or transliteration
The affidavit must address the exact variation, not a general statement.
Step 2: Purchase Non-Judicial Stamp Paper
The name change affidavit must be executed on non-judicial stamp paper. In Karnataka:
Typical value: Rs 100 to Rs 200 for a name change affidavit
Purchase from: licensed stamp vendors near courts, treasury offices, or Bangalore One centres
Alternatively: use e-stamp paper from SHCIL (shcilestamp.com) or Kaveri portal
Note: The stamp paper requirement can vary by authority. Some BBMP ARO offices accept notarised affidavits on plain paper. Confirm with the specific authority before purchasing stamp paper.
Step 3: Draft the Affidavit
The affidavit must be drafted clearly, stating both names, the reason for variation, and a declaration that both names refer to the same person. Use the formats provided in this guide. Do not use vague language.
Step 4: Get It Sworn and Notarised
Appear before a Notary Public with:
The draft affidavit on stamp paper
Your original Aadhaar card
Your original PAN card
Any supporting documents: marriage certificate, gazette notification
The Notary will verify your identity, administer the oath, sign and seal the affidavit with their notarial seal. Fee: typically Rs 50 to Rs 200 for notarisation.
Step 5: Publish in Newspaper (If Required)
For legally notified name changes, especially those involving a completely new name (not just a correction), publication in two newspapers (one national, one regional) is required before Gazette notification. For simple name corrections or marriage name changes in property records, newspaper publication is NOT usually required by BBMP or Sub-Registrar offices.
When a newspaper publication is required: Legal name change by choice (not a correction), name change after adoption, or change by gender affirmation. Confirm with the relevant authority.
Step 6: Submit to the Relevant Authority
Submit the notarised name change affidavit with supporting documents to:
BBMP ARO office: for e-Khata name correction or Khata transfer name reconciliation
Sub-Registrar’s office: for rectification deed support where a name error is being corrected in a registered deed
Bank: for home loan or mortgage records name update
BBMP Property Tax portal: for property tax name update
Bhoomi / Tahsildar’s office: for revenue land mutation name reconciliation
IMPORTANT: An affidavit alone does not correct an official government record. An affidavit is a supporting document that bridges two name versions in the deponent’s personal records. To correct the name in a registered sale deed, a registered Rectification Deed (not just an affidavit) is required.
To correct the name in the BBMP e-Khata, a correction application must be submitted to the ARO office (with the affidavit as support). The affidavit makes your claim. The authority’s correction order makes it official.
Format 1: General Name Change Affidavit for Property Records
Use this format when two different name versions exist across your documents and you need to confirm both refer to the same person. This is the most widely used format for BBMP, bank, and property tax name reconciliation.
AFFIDAVIT FOR NAME CHANGE / NAME RECONCILIATION
I N D I A
State of Karnataka
District: ___________________
I, ________________________________________,
S/D/W of: _________________________________,
Age: _______ years,
Residing at: ______________________________
__________________________________________,
Do hereby solemnly affirm and declare as under:
1. That I am the same person who is known by
the following two names:
FORMER NAME: ___________________________
CURRENT NAME: ___________________________
2. That both names refer to one and the same
individual, i.e., myself.
3. That the reason for the variation in name is:
___________________________________________
[State reason: e.g., ‘spelling variation’ /
‘initial rearrangement’ / ‘transliteration’ /
‘name changed after marriage’]
4. That my property at the following address is
registered under the name:
___________________________________________
(Former / Old Name as in property record)
Property Address: ________________________
___________________________________________
Survey No. / PID / Flat No.: _____________
5. That all documents, title deeds, Khata, and
tax records referring to the above property
under the name ____________________________
(former name) relate to me, ________________
(current name), and are one and the same.
6. That I have not changed my name for any
fraudulent, illegal, or unlawful purpose.
7. That the facts stated above are true and
correct to the best of my knowledge and belief,
and nothing material has been concealed.
DEPONENT
Signature: ____________________
Name: ____________________
Date: ____________________
Place: ____________________
VERIFICATION
Verified at _________________ on this _____
day of _____________, 20___, that the contents
of this affidavit are true and correct.
Signature: ____________________
Name: ____________________
NOTARIAL CERTIFICATE
Sworn before me on this _____ day of
______________, 20___, at __________________.
Notary Public:
Name: ______________________
Reg. No.: _____________________
Seal / Stamp: _________________
Date: ______________________
Stamp Paper Value: Rs. ________
Stamp Paper No.: ____________
Usage: Submit to BBMP ARO for e-Khata name correction, to the bank for home loan name update, to the property tax department, or to any authority requiring proof that two name versions belong to the same person. Attach Aadhaar, PAN, and the relevant property document as enclosures.
Format 2: Affidavit for Name Change After Marriage in Property
When a woman changes her surname after marriage, all property records registered in her maiden name must be linked to her new married name. This affidavit bridges the maiden name and the married name in the property context.
AFFIDAVIT FOR CHANGE OF NAME AFTER MARRIAGE
IN THE MATTER OF: CHANGE OF NAME AFTER MARRIAGE
I, ________________________________________,
D/W of: ___________________________________,
Age: _______ years,
Residing at: ______________________________
__________________________________________,
Do hereby solemnly affirm and declare as under:
1. That prior to my marriage, my name was:
MAIDEN NAME: _____________________________
(Name before marriage)
2. That I was married to Mr. ________________
on _________________ (date of marriage) at
___________________ (place of marriage),
as evidenced by Marriage Certificate No.
_____________ issued by _________________.
3. That after marriage, I have adopted the
following name:
MARRIED NAME: ___________________________
(Current name after marriage)
4. That I, ________________________________
(maiden name) and I, ____________________
(married name), are one and the same person.
5. That the following property stands registered
in my maiden name:
Property Address: _______________________
_________________________________________
Registered in the name of: ______________
(maiden name)
Document No. / Survey No. / PID: ________
6. That I hereby declare that all property
documents, title deeds, Khata certificates,
tax receipts, and bank records pertaining to
the above property in my maiden name
_______________________ belong to me,
_______________________ (married name),
and I am the same individual.
7. That I have adopted my married name
voluntarily and for no fraudulent purpose.
8. That the facts stated are true to the best
of my knowledge and belief.
DEPONENT
Signature: ____________________
Name (Maiden): ________________
Name (Married): _______________
Date: ____________________
Place: ____________________
VERIFICATION
Verified at _________________ on ___________
that the contents are true and correct.
Signature: ____________________
NOTARIAL CERTIFICATE
Sworn before me on ___________________________.
Notary Public:
Name: ______________________
Reg. No.: _____________________
Seal: ______________________
Date: ______________________
Enclosures:
1. Copy of Marriage Certificate
2. Copy of Aadhaar (maiden name)
3. Copy of Aadhaar (married name)
4. Copy of property document
Usage: Submit to BBMP for Khata name update, to the bank for home loan borrower name change, to the property tax department, or to the Sub-Registrar as support during rectification. Attach the marriage certificate as primary evidence.
Format 3: Affidavit for Name Correction / Spelling Error in Property Document
When a property document has a typographical or spelling error in the owner’s name , and a rectification deed is being processed or is not yet feasible , this affidavit serves as an interim declaration bridging the wrong name in the document with the correct name in identity documents.
AFFIDAVIT FOR CORRECTION OF NAME IN PROPERTY DOCUMENT
AFFIDAVIT FOR CORRECTION OF NAME
I, ________________________________________,
S/D/W of: _________________________________,
Age: _______ years,
Residing at: ______________________________
__________________________________________,
Do hereby solemnly affirm and declare as under:
1. That my correct and legal name as per my
Aadhaar Card (No. ___________________) and
PAN Card (No. _______________________) is:
CORRECT NAME: ____________________________
2. That in the property document described
below, my name has been incorrectly recorded
as:
INCORRECT NAME (as in document): __________
___________________________________________
3. Details of the property document:
Document Type: Sale Deed / Khata /
Property Tax Receipt / Other
Document No.: ___________________________
Date: ___________________________
Registered at: ___________________________
Property: ___________________________
___________________________________________
4. That the incorrect name _________________
and the correct name ___________________
both refer to one and the same person, i.e.,
myself.
5. That the error is purely typographical /
clerical in nature and occurred during
data entry/transcription of documents.
6. That I am making this declaration to clarify
the identity of the owner of the above
property and to facilitate correction of the
records with the relevant authority.
7. That the facts stated are true to the best
of my knowledge and belief.
DEPONENT
Signature: ____________________
Name (Correct): _______________
Date: ____________________
Place: ____________________
VERIFICATION
Verified at _________________ on ___________.
Signature: ____________________
NOTARIAL CERTIFICATE
Sworn before me on ___________________________.
Notary Public:
Name: ______________________
Reg. No.: _____________________
Seal: ______________________
Date: ______________________
Enclosures:
1. Copy of Aadhaar (showing correct name)
2. Copy of PAN (showing correct name)
3. Copy of the document with an incorrect name
Usage: Submit to the BBMP ARO office for e-Khata name correction, to the bank as interim proof while a rectification deed is being arranged, or to any authority that queries the name mismatch. This affidavit does not replace a rectification deed; a registered Rectification Deed is still required to permanently correct the sale deed.
Format 4: Affidavit for Legal Name Change (Gazette Notification)
When a person chooses to legally change their name entirely, not just correct a spelling error but adopt a completely new name, the process requires an affidavit, newspaper publication, and a Gazette notification. This affidavit is the first step in that process.
AFFIDAVIT FOR CHANGE OF NAME (LEGAL NAME CHANGE)
AFFIDAVIT FOR LEGAL CHANGE OF NAME
I, ________________________________________,
S/D/W of: _________________________________,
Age: _______ years,
Aadhaar No.: _______________________________,
Residing at: ______________________________
__________________________________________,
Do hereby solemnly affirm and declare as under:
1. That my name was and has been recorded in
all documents as:
OLD NAME: _______________________________
2. That I have decided to change my name and
adopt the following new name, effective from
_________________ (date):
NEW NAME: _______________________________
3. That I, ________________________________
(old name), and I, ______________________
(new name), are one and the same person.
4. That I have adopted this new name for the
following reason:
___________________________________________
[State reason: personal preference / after
marriage / religious / any other reason]
5. That I intend to be known by the new name
_______________________ henceforth for all
legal, official, and personal purposes.
6. That I intend to have this change of name
published in the Official Gazette and two
newspapers.
7. That the following property/ies stands
registered in my old name:
Property 1: _____________________________
Survey No. / PID / Doc. No.: _____________
Property 2 (if any): ____________________
Survey No. / PID / Doc. No.: _____________
8. That I request all concerned authorities
to update their records from my old name
_________________ to my new name
_________________ upon submission of this
affidavit and the Gazette notification.
9. That the facts stated are true to the best
of my knowledge and belief.
DEPONENT
Signature (Old Name): _________________
Signature (New Name): _________________
Date: ___________________________
Place: ___________________________
VERIFICATION
Verified at _________________ on ___________.
NOTARIAL CERTIFICATE
Sworn before me on ___________________________.
Notary Public:
Name: ______________________
Reg. No.: _____________________
Seal: ______________________
Date: ______________________
NEXT STEPS AFTER THIS AFFIDAVIT:
1. Publish in 2 newspapers (1 national, 1 regional)
2. Submit to Gazette office for publication
3. After the Gazette, submit to all property authorities
4. Update Aadhaar, PAN, and passport with a Gazette copy
Usage: This affidavit is executed first. Then the name change is published in two newspapers. Then it is notified in the Karnataka Gazette through the Department of Information and Public Relations, Government of Karnataka. The Gazette notification is the definitive proof of a legal name change that must be submitted to the Sub-Registrar, BBMP, and all property-related authorities.
Documents Required With the Name Change Affidavit
Situation | Essential Documents to Attach | Submit To |
Spelling variation / initial mismatch | Aadhaar (correct name), PAN, property document with wrong name | BBMP ARO, bank, property tax department |
Name change after marriage | Marriage certificate, Aadhaar (both names if possible), property document | BBMP ARO, bank, Sub-Registrar (for rectification) |
Legal name change (gazette) | Gazette notification, newspaper publications, old and new Aadhaar, PAN | BBMP, Sub-Registrar, bank, all property authorities |
Error correction in the registered deed | Aadhaar, PAN, registered deed copy, EC from Kaveri portal, property tax receipt | Sub-Registrar (for rectification deed), BBMP ARO |
Name Change in Property, Authority-Wise Process After Getting the Affidavit
Authority | What to Do | Documents Needed | Timeline |
BBMP ARO (e-Khata name correction) | Visit ARO office. Submit written request with affidavit. Track on Sakala portal. | Affidavit, Aadhaar (correct name), sale deed, EC, property tax receipt | 15 to 30 working days |
Sub-Registrar (sale deed correction) | Draft and register a Rectification Deed with the seller’s cooperation. Affidavit supports but does not replace. | Affidavit, both parties, rectification deed, stamp duty on correction | 1 working day at SRO once scheduled |
Bank (home loan records) | Submit written request to branch with affidavit and Aadhaar. Bank updates internal records. | Affidavit, old and new Aadhaar, marriage certificate (if applicable) | 7 to 15 working days |
BBMP Property Tax portal | Submit name correction request at BBMP ARO or raise a complaint on Sakala. | Affidavit, Aadhaar, PID, property tax receipt | 15 to 30 working days |
Bhoomi / Tahsildar (revenue land) | Apply for mutation in the correct name. Affidavit as a supporting document. | Affidavit, Aadhaar, sale deed, EC, Pahani/RTC | 30 to 60 working days |
How Vault Proptech Helps With Name Change Affidavits in Bengaluru
Name mismatches in property records are one of the most common complications we resolve for property owners in Bengaluru, from NRIs whose names appear differently in Indian and foreign documents to women who changed their surname after marriage.
Identifying the correct affidavit type for your specific name mismatch
Drafting the affidavit with the precise language required for BBMP, banks, and Sub-Registrar offices
Coordinating notarisation at a registered Notary Public
Submitting name correction applications to BBMP ARO with the affidavit as support
Drafting and registering Rectification Deeds where a registered document needs formal correction
Complete e-Khata name correction support including ARO follow-up
