Sale Deed Registration Number: How to Find Document Number (2026 Bangalore Guide)
Where is the registration number written in a sale deed? Format, location, how to find the document number online on the Kaveri portal, and all uses of the sale deed number are explained.
Quick Summary (TL; DR)
The sale deed registration number (document number) is found in TWO places on your sale deed: (1) TOP RIGHT corner of the first page stamped/printed in a box by the SRO. (2) LAST PAGE in the registration endorsement with the SRO seal and signature.
Karnataka format: Document Number / Year of Registration / SRO Code or Initials. Example: 4521 / 2024-25 / BTM
Also written as: SRO Short Code – Book Number – Document Number – Year. Example: BTM – 1 – 4521 – 2025
It also appears on every other page of the deed (stamped in the margin by the SRO).
Find it online: kaverionline.karnataka.gov.in → Encumbrance Certificate → search by owner name or survey number.
It also appears in the Encumbrance Certificate (EC) under the transaction entry for the property.
Used for: certified copy, Khata transfer, EC search, home loan, and legal proceedings.
What Is the Sale Deed Number (Registration Number)?
The Unique Identifier of Your Registered Property Document
When a sale deed (or any property document, gift deed, release deed, mortgage deed, etc.) is registered at a Sub-Registrar Office (SRO), the SRO assigns it a unique registration number. This is the sale deed number, also called:
Document Number (most commonly used term at SROs)
Registration Number
Deed Number
SRO Reference Number
Entry Number (in some states)
This number is the government's official identifier for your specific registered document. It links your deed to:
The SRO's physical register (Book 1 for property transactions)
The digital records on the Kaveri Online Services portal (kaverionline.karnataka.gov.in)
The Encumbrance Certificate (EC) for the property
Your property's title chain across all future transactions
Without the registration number, you cannot trace, retrieve, or verify your sale deed in the government's records. It is as important as the document itself.
Term | Same as Sale Deed Number? | Note |
Document Number | YES | Property: The most commonly used official term at Karnataka SROs |
Registration Number | YES | Property: Same thing; the number assigned at time of SRO registration |
Deed Number | YES | Property: Informal but widely used synonym |
Khata Number / PID | NO | Property: Different. Khata number is assigned by BBMP/GBA or BDA for property tax. Separate system. |
SAS Application Number | NO | Property: Different. SAS ID is for BBMP property tax. Not related to SRO registration. |
Survey Number | NO | Property: Different. Survey number is a Revenue Dept identifier for the land parcel. Not the deed number. |
e-Stamp Certificate Number | NO | Property: Different. The UCN on the stamp paper is for the stamp paper, not the registered document. |
Agreement Number | NO | Property: The sale deed number is issued only after registration. Pre-registration agreements have no registration number. |
Where Is the Sale Deed Number Written on the Document?
Two Key Locations to Check on Your Physical Sale Deed
The registration number appears in two places on a registered sale deed. Look for both:
Location 1: Top Right Corner of the First Page
On most registered sale deeds in Karnataka and across India, the SRO stamps or prints the document number in a box at the top right corner of the first page. It typically appears as a stamped imprint in red or blue ink, or as a printed reference in the deed header.
SALE DEED: DOC. NO: 4521 / 2024-25 / SRO-BTM, Registered at SRO, BTM Layout
This deed of sale is made and executed on this 15th day of March 2025 by...
VENDOR: [Name], aged [age], residing at [address], hereinafter called the 'Seller'...
VENDEE: [Name], aged [age], residing at [address], hereinafter called the 'Buyer'...
Look at the TOP RIGHT corner of the first page → you will see a box with the Document Number stamped or printed by the SRO.
Also check the LAST PAGE for the registration endorsement with SRO seal, signature, and document number.
What to Look For at the Top Right Corner
A rectangular or square box stamped by the SRO, usually in blue or red ink
Labels to look for: 'Doc. No.', 'Document No.', 'Regn. No.', 'Registration No.', 'Deed No.', 'SRO No.'
The number itself is a combination of digits and the SRO code
The year of registration alongside the number
On digitally generated Kaveri 2.0 deeds: the document number may be printed (not stamped) in the header
Location 2: The Registration Endorsement on the Last Page
Every registered sale deed ends with an official registration endorsement a stamped block at the bottom or reverse of the last page, signed by the Sub-Registrar with their official seal. This endorsement is the official proof of registration.
The Registration Endorsement Contains:
Document Number
Book Number (Book 1 for property)
Volume Number
Page Numbers (from–to)
Date of Registration
SRO Name
Signature of Sub-Registrar
Official Seal / Stamp REGISTERED
Document No: 4521
Book: 1 Volume: 112
Pages: 23 – 45
Date: 15-03-2025
SRO: BTM Layout, Bengaluru
[Signature & Seal of Sub-Registrar]
Location 3: On Every Other Page of the Deed (Margin Stamp)
The SRO stamps every page of the registered sale deed with the document number, page number, and SRO initials in the margin or corner. This is done to prevent pages from being substituted or added after registration.
If any page of your sale deed is missing the margin stamp, that page is suspect. Never remove any page from a registered sale deed. All pages must carry the SRO's margin stamp.
Sale Deed Number Format in Karnataka: How to Read It
Note: The Below format is a sample template used across Bangalore, It is always advisable to consult a property lawyer.
What Each Component of the Document Number Means
The sale deed registration number in Karnataka follows this general format:
Document Number/Year/SRO Code
Sequential No.
4521 Separator /Reg. Year
2024-25 Separator/Office ID
BTM
Example: 4521 / 2024-25 / BTM means:
Document Number: 4521 (this deed was the 4,521st document registered at this SRO in that period)
Year: 2024-25 (registered during the financial year April 2024 – March 2025)
SRO: BTM (the deed was registered at the BTM Layout Sub-Registrar Office)
Alternative Format (also seen in Karnataka)
Format 2: SRO Short Code – Book No. – Document No. – Year
Example: BTM – 1 – 4521 – 2025
BTM = SRO code (BTM Layout) | 1 = Book 1 (property transactions) | 4521 = document no. | 2025 = year
Component | Meaning | Example | Where It Comes From |
SRO Code / Initials | Property: Short identifier for the Sub-Registrar Office where the deed was registered | Property: BTM, SLR, KRM, IND, YLH | Property: Assigned by the Karnataka Registration Department to each SRO |
Book Number | Property: Identifies the type of document register. Book 1 = all property transactions (sale deeds, gift deeds, mortgages) | Property: 1 (Book 1 is the property register) | Property: Registration Act, 1908; Books 1–4 maintained at each SRO |
Document Number | Property: Sequential number assigned to your deed when it was presented for registration. Starts fresh each year. | Property: 4521 (this deed was the 4,521st registered document in that year at this SRO) | Property: Assigned by the Sub-Registrar at the time of registration |
Year of Registration | Property: The calendar or financial year in which the deed was registered. Karnataka uses financial year (April–March). | Property: 2024-25 or just 2025 | Property: Date of actual SRO registration |
How to Find the Sale Deed Registration Number Online
Method 1: Search on the Kaveri Online Services Portal
If you do not have your physical sale deed, or if the number is not legible, you can find it online using the Kaveri portal, the official Karnataka property registration portal.
Step 1: Go to the Kaveri Online Services Portal
Open: kaverionline.karnataka.gov.in
This is the official Karnataka Sub-Registrar Office portal for property document services.
Step 2: Select 'Encumbrance Certificate' or 'Certified Copy'
For name-based search: click 'Encumbrance Certificate' or 'EC Search by Name / Property'.
For document-based search (if you know the year): click 'Certified Copy of Document'.
Both paths will help you find or use the document number.
Step 3: Search by Name or Property Details
Select: District → SRO → Enter owner name (seller or buyer) or property details.
The search results show all registered transactions for that name or property, including the document number and registration year.
Note the Document Number from the results.
Step 4: If You Know the Document Number: Get the Certified Copy
On the Kaveri portal: go to 'Certified Copy of Document'.
Select: District → SRO → Enter Document Number + Registration Year.
The portal retrieves the document and allows you to view or download it (fee applicable).
For properties registered before 2004, the Kaveri online system may not have records. Visit the concerned SRO in person with the property address and any available details to trace the document manually.
Method 2: Check the Encumbrance Certificate (EC)
The Encumbrance Certificate is the most reliable secondary source for your sale deed number. The EC lists all registered transactions against a property and includes the document number and year for each transaction.
Step 1: Get EC from the Kaveri Portal
At kaverionline.karnataka.gov.in, apply for an EC.
Select: District → SRO → Survey Number / Property details → Period (at least 30 years).
Step 2 Read the EC Transaction Table
The EC shows a table of all registered transactions for the property.
Each transaction row includes: Nature of deed, Parties involved, DOCUMENT NUMBER, Registration Year, and Consideration amount.
Your sale deed's registration number will appear here.
Method 3: Check the Registration Receipt
When you registered your property at the SRO, the registrar issued a registration receipt (also called a token receipt or acknowledgement slip). This receipt contains your document number, registration date, SRO name, and the amount paid.
If you still have this receipt, the document number is printed clearly on it.
If you lost the receipt, use Method 1 or Method 2 above.
When and How Is the Sale Deed Number Used?
All Situations Where You Will Need This Number
Situation | How the Document Number Is Used | Portal / Where |
Applying for a Certified Copy (if original is lost) | Property: Enter Document Number + Year + SRO on Kaveri portal to pull the registered copy | Property: kaverionline.karnataka.gov.in, Certified Copy |
Khata Transfer (mutation) after property purchase | Property: The Khata transfer application requires the sale deed document number as reference | Property: bbmpeaasthi.karnataka.gov.in |
Encumbrance Certificate (EC) verification | Property: Cross-check the document number in the EC transaction table to verify the deed is registered | Property: kaverionline.karnataka.gov.in, EC |
Home Loan application at a bank | Property: Banks require the document number and year to pull the deed for legal due diligence | Property: Provide to bank's legal team |
Property sale (as seller) | Property: Buyer's lawyer verifies your title by cross-checking the document number in the EC chain | Property: Kaveri portal or SRO records |
Legal disputes / court proceedings | Property: Courts use the document number to pull the original registered document from SRO records | Property: Court application with document details |
Property tax assessment update | Property: BBMP/GBA and BDA refer to the sale deed document number when updating tax records after purchase | Property: bbmptax.karnataka.gov.in or BDA office |
Inheritance / succession claim | Property: Legal heir certificate applications reference the sale deed document number to establish property title | Property: Tahsildar office or court |
Balance Confirmation Letter (for seller) | Property: When closing a home loan and releasing the property, the lender needs the document number for charge removal | Property: Bank + SRO |
Power of Attorney reference | Property: A registered POA for property transactions references the original sale deed's document number | Property: In the POA text: ‘as per sale deed registered as Doc. No. X at SRO Y’ |
Lost Your Sale Deed? How the Registration Number Saves You
Retrieving a Certified Copy of Your Sale Deed
A registered sale deed is never truly 'lost' because the SRO keeps a permanent copy in its registers. Your document number is your key to retrieving that copy.
Option | Process | Cost / Time |
Online Certified Copy (Karnataka) | Property: Kaveri portal → kaverionline.karnataka.gov.in → Certified Copy → Enter District, SRO, Document Number, Year → Pay fee → Download PDF | Property: Fee: ₹25 to ₹200 per deed. Online: instantly or within hours. |
In-person at SRO | Property: Visit the SRO where the deed was registered. Carry: property address, approximate year, seller/buyer names. Submit a written request for a certified copy. SRO retrieves from the register. | Property: Fee varies by state. Time: 1–7 working days. |
Via BangaloreOne / KarnatakaOne Centre | Property: KarnatakaOne centres can assist with certified copy application at Kaveri portal. You carry property details; centre operator completes the request. | Property: ₹45 service charge + government fee. |
Through a Property Lawyer | Property: Lawyer submits application at SRO with power of attorney from the owner. Useful if you do not know the document number and need the lawyer to trace it. | Property: Legal fees + government fee. Time: 1–2 weeks. |
If You Don’t Know Your Document Number: How to Find Sale deed Number (Step-by-step Guide)
Search the Kaveri portal (kaverionline.karnataka.gov.in) using the seller's or buyer's name + approximate year + SRO.
Pull an Encumbrance Certificate (EC) for the property. The EC lists all registered transactions with document numbers.
Check DigiLocker property documents from some states that are available in DigiLocker.
Visit the SRO in person with your property address, approximate registration year, and parties' names. The SRO can look up the register manually.
For Bengaluru post-2004 properties: Kaveri portal search is the fastest route.
For pre-2004 properties, a physical SRO visit is often the only option.
How to Read a Sale Deed Registration Number: Worked Examples
Decoding Real Document Number Formats from Karnataka SROs
Document Number (Example) | SRO | Book | Doc. No. | Year | What It Means |
4521/2024-25/BTM | BTM (BTM Layout SRO) | 1 (property) | 4521 | 2024-25 | Property: The 4,521st property document registered at BTM Layout SRO in FY 2024-25 |
21/19/1522 | 1522 Serillingampalli | N/A (as shown) | 21 | 2019 | Property: Document 21, year 2019, at Serillingampalli SRO (code 1522) |
KRM – 1 – 876 – 2025 | KRM (Koramangala SRO) | 1 | 876 | 2025 | Property: 876th document in Book 1 at Koramangala SRO, year 2025 |
IND/3456/2023 | IND (Indiranagar SRO) | 1 (implied) | 3456 | 2023 | Property: Document 3456 at Indiranagar SRO, year 2023 |
Note: The exact format varies between SROs and between different years. Some SROs write the components in a different order or with different separators. The three constant elements are always: a document/serial number, the year of registration, and the SRO identifier. If in doubt, look for all three near the SRO stamp.
The Registration Receipt: Your Primary Record of the Document Number
What It Is and Where the Number Appears on It
On the day of registration at the SRO, after the Sub-Registrar accepts and registers the deed, the SRO issues a registration receipt to the person presenting the document. In Karnataka, under the Kaveri 2.0 system, this is a printed computer-generated acknowledgement slip.
Document Number (the registration number):
Property: Prominently on the receipt; this is the most important item to note.
Date of Registration: Property: Printed on the receipt.
SRO Name and Code: Property: Printed on the receipt.
Nature of Document: Property: Sale Deed / Gift Deed / Mortgage, etc.
Parties' Names (Seller and Buyer): Property: Printed.
Registration Fee Paid: Property: Printed with receipt number.
Total Pages of the Registered Document: Property: Printed.
QR Code / Barcode (Kaveri 2.0): Property: For quick digital verification of the registration.
Keep the registration receipt safely in the same envelope as your original sale deed. It is the fastest way to find your document number without searching the Kaveri portal.
Cannot Find Your Sale Deed Number? Vault is here to Help
Tracing a sale deed number when the original document is lost, the stamp is faded, or the registration predates 2004 is a common challenge for property owners in Bengaluru.
Every transaction, Khata transfer, EC search, home loan, and resale requires the registration number. Without it, you are stuck at every checkpoint.
Vault Proptech traces sale deed registration numbers for properties across Bengaluru and Karnataka:
Kaveri portal search by owner name, survey number, or approximate year
EC search and cross-verification for the property's complete transaction history
In-person SRO search for pre-2004 documents not on Kaveri portal
Certified copy procurement from SRO with delivery
Title chain reconstruction using document numbers from multiple deeds
NRI-specific service: remote tracing without India visit
Lost your sale deed or cannot find the registration number? Talk to Vault today.
