Documents Required for E-Khata in Karnataka (2026 Guide)

Check the complete list of documents required for e-Khata in Karnataka. Covers BBMP, BDA, Municipal and Gram Panchayat properties with authority-wise checklists.

Quick Summary (TL; DR)

Most importantly, everything relies on who manages your property. For BBMP areas, you’ll need your registered sale deed, encumbrance certificate (EC), current property tax receipts, your Aadhaar card and your BESCOM account number. BDA, Municipal and Panchayat landowners have slightly different lists. Start by checking which authority covers your plot to avoid running around for unnecessary paperwork.

Remember, the e-Khata is Karnataka’s digital property record and if you don’t have it, you won’t be able to perform simple tasks such as register your property, get a loan or get a building plan approved. So make sure you’re collecting the right documents for the right department.

What are the Documents Required for E-Khata: Authority-Wise Summary

1. BBMP E-Khata: Documents Required

If your property is within Bruhat Bengaluru Mahanagara Palike limits, apply through the BBMP E-Aasthi portal at bbmpeaasthi.karnataka.gov.in.

Mandatory Documents

• Registered Sale Deed - proof of ownership. For properties registered after 1 April 2004, the system fetches this from Kaveri 2.0 automatically.

• Encumbrance Certificate (EC) - from Kaveri 2.0. Enter the EC number on the portal and it auto-fetches the data. Needed for e-Khata involving sale or transfer.

• Latest Property Tax Receipt - must show tax paid up to date. Use your 10-digit SAS Property Tax Application Number or New PID.

• Aadhaar Card of owner(s) - for identity verification and e-KYC. Joint owners need Aadhaar for all co-owners.

• 10-digit BESCOM Account Number - required to link electricity connection to the property record.

• Passport-size photograph of owner - to be uploaded during application.

• Recent photograph of the property - exterior photo of the building or plot.

• Registered Deed Number - to link with the Sub-Registrar's database.

Additional Documents (Where Applicable)

• Power of Attorney - if someone other than the owner is filing the application.

• Occupancy Certificate (OC) - for newly constructed buildings.

• Approved Building Plan - sanctioned by BBMP or relevant authority.

• DC Conversion Order - if the land was converted from agricultural to non-agricultural use.

2. BDA E-Khata: Documents Required

Properties in BDA-approved layouts within Bangalore city come under the Bangalore Development Authority. Many BDA properties are now processed through the BBMP E-Aasthi portal after the GBA formation.

• BDA Allotment Letter - the original allotment document from BDA

• Possession Certificate - issued by BDA confirming physical handover of the plot

• Registered Sale Deed - if the property has been sold since allotment

• Encumbrance Certificate - from Kaveri 2.0 covering the ownership period

• Latest Property Tax Receipt - showing BDA or BBMP tax paid

• Aadhaar Card - of all owners listed in the deed

• Approved Layout Plan or Building Plan - sanctioned by BDA

• Occupancy Certificate - for completed constructions

Need Help with E-Khata Application or Correction? Get your e-Khata documents sorted with Vault Proptech. Protect your property records today.

3. CMC / TMC E-Khata: Documents Required

Properties in urban areas outside Bangalore city - such as Mysuru, Mangaluru, Hubballi, Belagavi and smaller towns - fall under City Municipal Councils (CMC) or Town Municipal Councils (TMC). These ULBs (Urban Local Bodies) have their own citizen portals.

• Registered Sale Deed or Title Deed

• Previous Khata Certificate and Khata Extract from the concerned CMC or TMC

• Latest Property Tax Paid Receipt

• Encumbrance Certificate from Kaveri 2.0

• Approved Building Plan or layout sanctioned by the ULB

• Aadhaar Card and PAN Card of the property owner

• Occupancy Certificate if construction is complete

• DC Conversion Certificate if the land was converted from agricultural use

4. Gram Panchayat E-Khata: Documents Required

Rural properties in Karnataka under Gram Panchayat jurisdiction use the E-Swathu portal (eswathu.karnataka.gov.in) instead of BBMP E-Aasthi. Here, e-Khata is generated as Form 9 (property record) and Form 11 or 11B (building assessment).

• Registered Sale Deed or Hakku Patra - proof of ownership of the plot

• Form 9 - existing property record from the Gram Panchayat

• Form 11 or Form 11B - building assessment record from the Panchayat

• Latest Property Tax Paid Receipt - from the Gram Panchayat

• DC Conversion Order - mandatory if the land has been converted from agricultural to non-agricultural use

• Approved Building Plan - from the Gram Panchayat or RDPR department

• Aadhaar Card and PAN Card of the owner

• Layout Sketch or Survey Sketch certified by a government surveyor or Tahsildar if available

• Gramathana Certificate - required if the property is inside a village settlement boundary

Why Do E-Khata Applications Get Rejected?

• EC not uploaded or entered incorrectly on the E-Aasthi portal

• Property tax not fully paid up to date

• Mismatch between name on sale deed and Aadhaar card

• Missing or unclear property photograph

• DC Conversion Order not submitted for converted agricultural land

• Wrong jurisdiction selected (BBMP vs Panchayat)

How Vault Proptech Helps With Your E-Khata Documents?

Getting the document list right the first time saves weeks of back-and-forth. Vault Proptech helps property owners across Karnataka collect, verify and submit the correct documents for e-Khata under BBMP, BDA, Municipal and Gram Panchayat authorities.

Need Help with E-Khata Application or Correction? Get your e-Khata documents sorted with Vault Proptech. Protect your property records today.